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Fieldhouse Studio
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Fieldhouse Studio

An eighteen-person architecture and engineering studio billing commercial and institutional work by phase.

Two questions are waiting on you, the oldest since Sunday. The November close pauses at these.

Your part of the November close

Your books close on the 5th. These need you first; everything else is on us.

Answer the open question about the Kellerman Structural invoice

Due Nov 3

Approve the construction documents invoice for Halcyon before it goes out

Due Nov 6

Your numbers today

Cash today$511,366Up $60,576 over the last month
RunwayCash-flow positiveThe bank grew over the last three months
Cash generated$49,813A month, averaged over the last three
Revenue$264,129November, against $302,612 the month before
Net income$62,092November
Owed to you$316,000$212,000 of it is past due
Then and now

Your books, graded with the same 0 to 100 rubric on both dates.

When Luca arrived · Jun 202659/100126 open issues in the books
Today · as of Nov 202695/1004 open issues

Up 36 points since Luca took over. 122 issues cleaned up.

Revenue by service

What October 2026's billing is made of, from your invoices.

Commercial projects
$133,14944%
Institutional and civic
$87,75829%
Construction administration
$51,44417%
Reimbursable expenses
$30,26110%

Commercial projects is 44 percent of the period's revenue. The top three lines cover 90 percent. Growth conversations start with which of these to push.

Cash, next 8 weeks
Week ofNov 9Nov 16Nov 23Nov 30Dec 7Dec 14Dec 21Dec 28
Opening balance$511,366$680,866$690,986$696,046$703,866$708,006$714,446$717,206
$212,000$22,880$11,440$17,680$9,360$14,560$6,240$21,840
$42,500$12,760$6,380$9,860$5,220$8,120$3,480$12,180
Net change$169,500$10,120$5,060$7,820$4,140$6,440$2,760$9,660
Cash at week end$680,866$690,986$696,046$703,866$708,006$714,446$717,206$726,866

Expected case: today's cash against open invoices and bills, paid on their due dates.

Cash flow

Ending cash
$511,366heading to $726,866 by Dec 28
This week's pulse

What your accountant would flag this week, straight from the books.

$51,520 is stuck in invoices over 60 days old

5 invoices have been out more than two months. Collection odds drop fast from here. Worth a personal nudge this week; reply here and we send the reminders for you.

Cash is trending up: $726,866 in sight

From $511,366 today to $726,866 in eight weeks if invoices and bills land on their due dates. A good stretch to decide what that surplus should do: taxes set aside, a cushion, or reinvestment. Happy to run the numbers on any of the three.

Action items

The moves that would help your numbers most right now, from your own books.

Chase St. Aldwyn Health System$59,800 of their balance is past due. Money already earned; a direct note usually moves it.
Chase City of Fairhaven$46,480 of their balance is past due. Money already earned; a direct note usually moves it.
Chase Westgate School District$44,000 of their balance is past due. Money already earned; a direct note usually moves it.
Settle or schedule Halsted Property Group$13,480 to them is past due. If the delay is deliberate, fine; if not, it is the kind of thing that quietly costs goodwill.
Your October 2026 report
Revenue$302,612
Expenses$205,635
Net income$96,977
Cash at month end$450,790
From your accountant

October billed $302,612 across design phases and construction administration, against $205,635 of costs, leaving $96,977 of net income. The month landed where the project milestones did, which is the normal shape of a firm that bills by phase. The number worth your attention is receivables. There is $212,000 sitting past due on progress billings, most of it on two projects, and that is why cash moved less than the month on paper suggests. Getting those milestone invoices accepted and paid would turn a good month on the income statement into a good month in the bank.

Your accountant has 2 questions for you
Your accountantYour accountant
This invoice from Kellerman Structural Engineers came through uncategorized. Was it for the Fairhaven civic center schematic design, or the Westgate school construction documents?Waiting

2026-10-16 · Bill · Kellerman Structural Engineers · Uncategorized Expense · ($18,400.00)

Your accountantYour accountant
A $52,000 deposit landed from Halcyon Development Partners but I don't see a matching invoice. Is this the retainer for the mixed-use project starting, or an early milestone payment?Waiting

2026-10-06 · Deposit · Halcyon Development Partners · Undeposited Funds · $52,000.00

Your accountantYour accountant
Was the $2,150 in large-format printing for the St. Aldwyn submittal a reimbursable we bill back to the client, or a cost we absorb?

2026-09-26 · Expense · Ridgeway Reprographics · Reimbursable project expenses · ($2,150.00)

You
Reimbursable. It goes on the next St. Aldwyn invoice.

Money owed

Owed to you$316,000$212,000 past due
You owe$100,500$42,500 past due
Work on your books

What your accountant handled in the last 30 days.

9 bank statements checked line by line
8 vendor bills read and entered from their documents
214 transactions reviewed, categorized and posted
Your accountantYour accountant

A real person keeps these books. A question, an idea, something that looks off: write me directly and I answer personally.

Ask Luca

In your own portal this answers anything about your books. Here, try one of the questions below.

This could be your books.

Your numbers arrive here straight from QuickBooks, your monthly report is written for you, and the questions your accountant needs answered take seconds instead of an email thread.

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